Finkley Down Farm Privacy Notice

We take your privacy seriously and that of your child/ren, in accordance with the General Data Protection Regulation, We will commit to the following:

We will be asking you for personal data about you and your child/ren in order to deliver a childcare service to you. We must have a legal basis for collecting this data, and there are six lawful bases:

(a) Consent:
The individual has given clear consent for you to process their personal data for a specific purpose.

(b) Contract:
The processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.

(c) Legal obligation:
The processing is necessary for you to comply with the law (not including contractual obligations).

(d) Vital interests:
The processing is necessary to protect someone’s life.

(e) Public task:
The processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

(f) Legitimate interests:
The processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)

We will be processing your data under the following bases: Legal Obligation, Contract, Consent and Vital Interest

Where I require consent, I will provide a way for you to positively make a decision about the information that you make available and how this is shared.

This information will be collected by the manager or assistant manager or senior team member as part of the child’s induction to the setting. I/We will be asking for this data verbally at our initial meeting and recording it on paper forms/digitally. This first meeting could be during an open day or during a show round (visit) We will ask for this information at regular intervals to ensure it is up to date. We will do this by asking you to complete and return a data form or by ad hoc questions or during normal conversational flow

We also capture information via Wufoo Forms. This is a subsidiary of Survey Monkey which is an American based company. By filling out any of our forms you consent to your personal data and if applicable that of your child to be held on servers in the US. Survey Monkey is certified under and complies with both the US-EU and Swiss-US Privacy Shield Programs. This data will be held for 6 years from the date it is inputted or 6 years after any relationship between Finkley Down Farm Nursery and yourself ends.

The information that We require will be:

  • Child’s name
  • Child’s and Parents Photo
  • Child’s date of birth
  • Child’s age
  • Child’s address
  • Parents’ names, addresses, contact numbers, DOB and Occupation
  • Who has parental responsibility for the child
  • Emergency contact names, addresses and contact number
  • Home language
  • Child and/or parents’ National Insurance number
  • Child’s sex

The following are classed as “special category data” and I must therefore ensure that I meet one or more of the conditions of Article 9 of GDPR as well as the legal bases above:

  • Child’s doctor’s name and contact number
  • Health clinic/health visitor
  • Child’s NHS number
  • Any allergies/medical history/ requirements
  • Information about immunisations
  • Whether the child has any special educational needs or disabilities
  • Ethnic group
  • Religion

My condition for processing special category data is: processing is necessary to protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent.

I am required to hold and use this personal data in order to comply with the statutory framework of England/Wales, Ofsted/CIW, the Department for Education and my local authority early years. It will also include photographs, video, or audio recordings of the child. This data will be used to:

  • support your child’s development
  • monitor and report on your child’s progress
  • share information about activities in our setting
  • contact named people in an emergency
  • share with other professionals in accordance with legislation
  • ensure a contract of service is delivered and maintained
  • ensure that this setting receives the statutory funding for which it is eligible.

This data may be, when necessary, shared with:

  • Other professionals supporting your child, for example health visitor, pre-school, nursery, school, other health or education professional
  • My local authority through the Free Childcare and Early Education Entitlement headcount and annual Early Years Census (England)
  • My local authority for the purposes of funded services that they support e.g. Flying Start or the Childcare Offer (Wales)
  • Ofsted

If you want to see a copy of the information I/we hold and share about you or your child then please contact.
Alison Dennis

I am required by law to keep some information about your child for a period of time after a child has left the setting. I will keep a record of this and dispose securely at the correct time.

Please see my data protection policy for further information on data sharing, safe storage and your rights to access your data. This is available upon request.